Marine Exchange of Puget Sound
"All day... every day since 1980"
PORT SECURITY GRANTS
POST-AWARD FORMS AND DOCUMENTS
Each of the following links will open a form or document in a new window.
Marine Exchange Grant Procurement & Purchases Policies & Procedures
In addition to the MOA, subgrantees must comply with these policies and procedures.
Marine Exchange Reimbursement Invoice Forms and Instructions
Invoice Forms Updated 3/13/2012
FY10 Invoice Form
FY10 Invoice Form Instructions
FY09 Invoice Form - Cash Match
FY09 Invoice Form Instructions - Cash Match
FY09 Invoice Form - In-Kind Match
FY09 Invoice Form Instructions - In-Kind Match
FY09 Invoice Form - Match Waiver
FY09 Invoice Form Instructions - Match Waiver
Sole Source Procurements
The spirit and intent of the competitive bid process is to provide opportunities for as many businesses as possible to benefit from government grant spending. Therefore sole-source procurements are discouraged. Note the following points regarding potential sole-source procurements.
- Subgrantees are advised to discuss any sole-source procurements with the FA prior to purchase.
- Some form of cost or price analysis must be made and documented in the Subgrantee's procurement files for every procurement action, regardless of cost. For small purchases, this can be as simple as checking at least three stores or vendors for prices and making a record of the information.
- Sole-source procurements may be made only when the product or service to be procured meets the criteria set out in the FEMA PSGP criteria.
- If the Subgrantee determines that a sole-source procurement can be justified to an auditor under the FEMA PSGP criteria, justification should be made and documented in the Subgrantee's procurement files.
- For any purchase above $25,000 to be made without going through a competitive bid process, a sole-source justification must be submitted to the FA for review prior to contract award and/or purchase.
Sole-Source Documents
FEMA Sole-Source Procurement Criteria This document from FEMA gives an outline for creating the justification.
Sole-Source Justification Form This form is an optional handy method of developing a sole-source justification.
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